Activity & Expense Management Software for NGOs
Track expenses, manage budgets with real-time visibility, and monitor project outcomes all in one platform. Built for NGOs and nonprofits working in the field.
78%
Complete
65%
Budget Used
47
Days Left
5/7
Milestones
Milestone Completed
Community Training Phase 2
Budget Alert
85% utilized
Activity & Expense Management Features
One platform to track activities, manage budgets, and generate audit-ready reports.
$24,500
Total Budget
$15,890
Spent
$8,610
Remaining
Track every expense and milestone across all your projects.
Track expenses against budgets in real time. Know exactly what's spent and what remains—no reconciliation needed.
Link activities to milestones and results. See progress, outputs, and outcomes in one place.
Collect verified data from anywhere, even offline.
Capture activities and expenses from anywhere. Works offline and syncs automatically when connected.
Verify every activity and expense automatically. Capture photos, location, and timestamps for audit-ready records.
Photo Evidence Captured
GPS: -1.2921, 36.8219 • 10:32 AM
Expense: Transport
KES 3,500 • Water & Sanitation Project
Milestone: Training Complete
12 participants • Community Phase 2
Active Projects
12
Burn Rate
68%
On Track
9/12
Alerts
3
Health & Nutrition project at 92% budget — review needed
Real-time visibility into budgets and project health.
Stay in control of every project budget. Get instant visibility with alerts before overspending happens.
See what's happening across projects instantly. Track burn rates, progress, and key metrics in real time.
See Field2Donor in Action
See how Field2Donor connects field activities to real-time budgets in one unified workflow.
Activities linked to expenses
Every cost is tied to a real activity, milestone, or project.
Real-time budget visibility
See what's spent and what remains as work happens.
Offline-first mobile capture
Works anywhere. Syncs automatically when back online.
GPS-verified evidence
Audit-ready records with location, photos, and timestamps.
No credit card required
No complex training required. Your NGO team will be logging activities, tracking expenses, and monitoring budgets in minutes.
NGO Staff document outcomes from activities, link expenses, snap photos, and record milestones from their phones—even offline. Data syncs automatically when back online.
Managers review submissions, verify expenses against budgets, and approve with full audit trails. Real-time budget visibility at project and org level.
View live dashboards with spending, milestones, and key metrics. Generate reports when needed for internal review or donor communication.
Nonprofits don't struggle with financial management — they struggle with tracking what's actually happening across projects, grants, and teams. Field2Donor was built by NGO project managers who understand how this work really happens.
Tracking work in documents and costs in spreadsheets creates gaps, errors, and confusion.
Every expense is linked to a real activity, milestone, or project.
Managing different grant requirements across projects means constant manual mapping and risk of misallocation.
Track spending across grants, projects, and budget lines without manual reconciliation.
Teams reconcile expenses and update budgets after the work is already done.
See exactly what's spent and what remains as work happens.
By the time you know you're over budget, it's already too late to fix it.
Document outcomes from activities, expenses, and evidence from mobile — even offline.
Receipts, photos, and activity updates don't make it back to the system in time — or at all.
Designed by people who understand field operations, approvals, and reporting realities.
Start your free trial today. No credit card required.
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Frequently Asked Questions
Everything you need to know about our activity & expense management platform.
Still have questions? Get in touchField2Donor is an activity and expense management platform designed specifically for NGOs and nonprofits. It helps organizations log field activities, track expenses with real-time budget visibility, monitor project outcomes, and generate reports—all in one unified workflow. Our platform connects what happens in the field to your budgets and KPIs, replacing scattered spreadsheets with a single source of truth.
Yes! Field2Donor is built with an offline-first design specifically for organizations working in low-connectivity environments. Field workers can capture activities, photos, expenses, and location data even without internet access. All data syncs automatically to the cloud when connectivity is restored, ensuring no information is ever lost.
Every activity, photo, and expense logged in Field2Donor is automatically tagged with GPS coordinates and timestamps. This creates an immutable audit trail that proves exactly where and when project activities took place and expenses were incurred. This level of verification keeps your organization audit-ready at all times, strengthens internal accountability, and provides verified evidence when donors or auditors need it.
Yes! Field2Donor is designed to work for nonprofit organizations anywhere in the world. We support multi-currency expense tracking and our offline-first design ensures effective operation in any environment, including areas with limited connectivity. No matter where your team operates, Field2Donor helps you capture field data and generate professional donor reports.
Field2Donor is currently in early access. Join our waitlist to be among the first NGOs to try our platform. Early access users will receive special founding member pricing and direct input into feature development. We're committed to keeping Field2Donor accessible for grassroots organizations while providing enterprise-grade reporting capabilities.
Field2Donor is purpose-built for NGO activity and expense management—connecting what your team does in the field to your budgets and outcomes. It is not an accounting system like Sage or QuickBooks; it doesn't handle payroll, general ledger, or statutory compliance. However, it provides far better activity-expense linkage than any accounting tool can, because it captures data at the point of spend with GPS verification and approval workflows. Think of Field2Donor as the operational layer that feeds clean, verified data into your existing accounting system.
Your organization owns all its data. Field2Donor does not share, sell, or use your data for any purpose other than providing the service. We implement industry-standard security practices including encryption in transit and at rest. You can export or delete your data at any time. We believe data ownership and privacy are non-negotiable for organizations working with vulnerable communities.
When you set up a project in Field2Donor, you define budget lines and thresholds. As field workers log expenses, the system automatically tracks utilization against each budget line in real time. You can set alerts at custom thresholds (e.g., 75%, 90%) so managers are notified before budgets are exceeded. Organization-wide dashboards show budget status across all projects, and multi-currency support ensures consistency when teams operate across different countries.
Yes. Every activity can be linked to its related expenses, outputs, and milestones. This ensures your program and finance data are always connected and easy to track.
Yes. Field2Donor supports an expense request, approval, and recording workflow, allowing organisations to review and approve expenses before they are incurred, improving financial control and accountability.
Field2Donor allows expenses to be verified using alternative evidence such as photos of goods or services, vendor details, GPS location and timestamps, and optional signed acknowledgments. This makes it suitable for rural and cash-based contexts where receipts are not always available.
Yes. Field2Donor supports multi-donor and multi-budget tracking, allowing you to link activities and expenses to specific donors and generate donor-specific reports.
Yes. You can track budgets, expenses, and activities at both project and organisational levels, including shared costs and unrestricted funds.
Yes. You can export reports and download records for audits, donors, or internal use.
Expert perspectives on NGO reporting, donor relations, and building systems that work for impact-driven teams.
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